We did make some changes to the format of our event, to ensure the safety of our participants. The show is usually open to all, however we restricted attendance, and put more of a focus on round tables and a technology showcase. We identified the participants and VIPs in advance and sent them personal invitations, and selected visitors who expressed an interest in attending the event. We had set a maximum number of 200 participants over two days.
We decided to film all our round tables in full, so we could make them available to replay online. They were accessible on our website (on registration) 24 hours after being held. The number of views (1,030 views in total of all replays) is proof that this solution gave many people who were interested in the topics covered but were unable to attend, a way of accessing the event content. We also worked with Monte-Carlo Société des Bains de Mer to establish a health protocol to enable the event to go ahead. The rules were applied to the round tables, the exhibition part of the event and of course the catering, which was provided in three separate rooms.
For the exhibition, we made sure that all the items being exhibited were cleaned regularly. Neither the exhibitors nor we as the organisers were allowed any printed materials. QR Codes were displayed on the event signage, so that attendees could download and consult the programme. We handed out bags containing our exhibitors’ and participants’ literature to guests as they left.
During coffee breaks, guests were seated and table service was provided to avoid any queues, numbers were also limited in catering areas and catering was restricted to dedicated rooms.
Our concierge team also assisted guests with making reservations in restaurants outside the venue and passed through the exhibition at regular intervals, offering to sanitise phones and other items.
We were unable to go ahead with the gala dinner as planned, due to the curfew. However, we still wanted to offer participants staying at the Monte Carlo Bay Hotel & Resort a special experience. So, we worked with the teams at the Monte Carlo Bay Hotel & Resort to design a bespoke gala meal, and had it delivered to their rooms. We would like to thank the staff for their flexibility in providing this exceptional, bespoke room service, which was thoroughly appreciated.
This was the second Platinum Security Exhibition, we held both events in Monaco. This is one of the safest cities in the world in terms of urban security and safety and/or “luxury goods” security, so we felt Monaco was a fitting choice for the event.
The next event will take place in 2023. At the moment, we are debriefing on this year’s exhibition and thinking about how we can improve it, to even better meet the needs of the participants, Monegasque Authorities, VIPs and exhibitors. We will, hopefully, be less restricted by the health measures by then.
Seek advice and support from Monaco’s event professionals, like the Monte-Carlo Société des Bains de Mer, including One Monte Carlo, or the Grimaldi Forum, who are fully versed in local restrictions and can help ensure your event goes as smoothly as possible.
